Thursday, March 19, 2009

Common Cause to Honor 117 Municipalities on Thursday [that's today] at the State House as Part of Sunshine Week Celebration

This just in from Common Cause Massachusetts:

BOSTON – Tomorrow [TODAY-March 19, 2009] at 1:00pm in the Nurses’ Hall at the State House Common Cause will honor 117 municipalities that have posted at least six important local governance documents on their websites. Representatives from each community will be presented with the 2009 e-Government Award. The event occurs during Sunshine Week, a national initiative by the American Society of Newspaper Editors created to raise awareness about the importance of open government and freedom of information.

The event is part of Common Cause’s on-going Massachusetts Campaign for Open Government, which periodically reviews the Internet presence of all 351 cities and towns in the state. The current audit of all municipal websites in the Commonwealth will be released at the event. The first assessment in early 2006 found that only 24 municipalities – or about 7 percent – have all six key records posted online. The six documents included in the review are the municipality's governing body’s agenda, the governing body’s minutes, budget information, the municipality’s bylaws, code or ordinances, and if applicable, the town meeting warrant and results.

The list of towns to be honored include: Amesbury, Amherst, Andover, Arlington, Ashburnham, Ashland, Barnstable, Becket, Bedford, Bellingham, Belmont, Bolton, Boston, Boxborough, Brookline, Burlington, Cambridge, Carver, Charlton, Chatham, Chelmsford, Chelsea, Chilmark, Concord, Dalton, Dedham, Dennis, Dudley, Dunstable, Duxbury, East Longmeadow, Eastham, Easton, Egremont, Everett, Falmouth, Fitchburg, Freetown, Gardner, Gill, Gloucester, Haverhill, Holden, Holland, Holliston, Holyoke, Hopkinton, Hudson, Ipswich, Kingston, Lakeville, Leominster, Littleton, Longmeadow, Lowell, Malden, Manchester-by-the-Sea, Marlborough, Mashpee, Maynard, Melrose, Methuen, Millbury, Milton, Monterey, Nantucket, Needham, Newburyport, Newton, Norfolk, North Andover, North Reading, Northampton, Northborough, Northbridge, Orange, Orleans, Otis*, Paxton, Pembroke, Pepperell, Provincetown, Reading, Rockland, Rockport, Salem, Salisbury, Sandwich, Saugus, Scituate, Sharon, Sheffield, Somerville, South Hadley, Southwick, Springfield, Sterling, Sturbridge, Sudbury, Sutton, Tewksbury, Topsfield, Upton, West Boylston, West Springfield, Westford, Westminster, Weston, Westwood, Weymouth, Wilbraham, Williamstown, Winchester, Winthrop, Woburn, Worcester, and Wrentham.

“It’s time to bring local government into the 21st century,” said Common Cause Massachusetts’ Executive Director Pam Wilmot. “The Internet makes it easy and cost effective to facilitate public access and citizen engagement by, at a minimum, posting these six key records. More and more people rely on the Internet for critical information each day. Communities that provide this information are providing an important service to their citizens.”

What: 2009 e-Government Award Ceremony
Date: Thursday, March 19, 2009
Time: 1:00pm
Place: Nurses’ Hall, State House, Boston


ABOUT COMMON CAUSE:

Common Cause Massachusetts is a nonpartisan, nonprofit, government watchdog, dedicated to citizen participation in an open, honest, and accountable government. An independent, member-supported organization, Common Cause has more than 200,000 members nationwide and 10,000 in Massachusetts.

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Saturday, March 14, 2009

Andover, Methuen, and Orleans All Have Video On Demand.

I have discovered three more Massachusetts communities that post videos of public meetings online. The city of Methuen provides live webcasts and on-demand broadcasts of various local government meetings, including city council meetings, school committee meetings, zoning board of appeals meetings, and community development committee meetings. The town of Orleans has videos of the meetings of at least ten different town committees and boards available for downloading on its website. Many of the videos date back as far back as July 2008. Finally, the town of Andover's community access channel provides live webcasts of local government meetings and video downloads of the meetings of at least five local government boards and committees, as well as League of Women Voters meetings. The videos date back to about a year ago.

Unfortunately, none of the on demand videos of all three of these communities allow the viewer to jump ahead to a particular spot on the agenda for the meeting, although the Orleans videos allow the viewer to skip around on the video to different spots. In any event, the citizens of Methuen, Andover, and Orleans now have greater access to information about local government meetings.

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Tuesday, March 10, 2009

Another Video On Demand Community

The town of Dennis, Massachusetts, is another community that is posting downloadable videos of meetings of some of its boards and committees on its website. The boards and committees include the Board of Selectmen, the Finance Committee, the Board of Health, and the Conservation Commission. Dennis has about 14,000 residents. Thank you to Steve Buss, the IT Director in Dennis for letting me know about this feature. And good for Dennis, Massachusetts.

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Sunday, March 08, 2009

What's New In Municipal Websites... Northampton, Ma.

As Common Cause Massachusetts finishes up on its third annual review of city and town websites, we have been noticing and hearing about some interesting things some municipalities are doing to promote civic engagement and to provide greater access to local government information. For example, the Mayor of Northampton, MA, Mayor Clare Higgins, has posted her budget presentation to the City Council Finance Committee on line. The presentation describes a $6 million deficit the city faces for the next fiscal year. It also asks residents to provide suggestions for budget savings. As the Mayor’s office receives suggestions from the public, they post them on the website on pages labeled “The City Speaks” and “More Citizen Ideas.”

As an aide to the Mayor described it to Common Cause Massachusetts, “We are very proud of this feature, and extremely pleased with the positive, interactive response we are getting from the public... It’s been a terrific way to share information and answer questions that are on the minds of lots of taxpayers in these challenging days.”

Maybe this is something other municipalities will want to consider as their budget process moves forward.

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Wednesday, March 04, 2009

Video on Demand

The Massachusetts Campaign for Open Government currently is doing its annual review of municipal websites. I have been helping out and have noticed that more and more communities have video on demand features either on their websites or on the website of the local community television station. In previous posts I have talked about Franklin’s and Barnstable’s video on demand features. Here are a few more communities that provide this service to the public:

Boston
(Okay, so the Boston City Council has gotten into some trouble in the past with the Open Meeting Law… but still ahead of the majority of communities with this feature.)

Chatham
(Has videos meetings posted from the past two years.)

Easthampton

Fitchburg
(Fitchburg Access TV posts online video of a lot of events around the city.)

Framingham

Haverhill
(Last two meeting of City Council on community television.)

Newton
(Okay, Newton has audio of Alderman meetings, not videos…. but it’s a start.)

Video on demand is a very cool feature, especially in these busy times, that allows citizens to watch public meetings at whatever time is convenient to them, without them having to remember to set the video, dvd recorder, or TiVo. It is another example of how the latest technology that can make access to local government information easier. Hopefully, more communities will embrace it.

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Tuesday, February 03, 2009

What's New In Open Government...

A continuing series linking to reports and stories about open government issues around Massachusetts. I was in Washington, D.C., for about a week to attend the inauguration and visit with friends. I have been trying to catch up ever since. The following are listings posted to the web from the end of December 2008 until mid January 2009:

ACLU calling for B-R recruiting records
Dec. 26, 2008, Gate House News Service, Susan Parkou Weinstein

Article about ACLU’s attempt to obtain records from the local school committee relating to military recruiters’ access to Bridgewater Raynham high school students and the difficulty it has had.

Massport holds its cards close
Jan. 4, 2009, The Boston Globe, Nosh Berman

Includes discussion about frequent executive sessions by Massport Board.

Internet Tools For E-democracy In Urban Planning
(source:goodspeedupdate.com)
Jan. 7, 2009, Open-source wonen

References Common Cause Massachusetts Campaign for Open Government.

Council sends right message on ‘executive session’ leaks
Jan. 8, 2009, Worcester Telegram and Gazette, Editorial Footnote

Commenting that the Worcester City Council correctly passed rule that would refer to the State Ethics Commission any cases in which an official is found to have leaked information discussed in an executive session.

Public or private? Meeting-notice shifts led to 2nd School Committee retreat
Jan. 10, 2009, YourArlington.com, Bob Sprague

Article about attempts to keep an Arlington school committee retreat private.
Maybe the best thing would be to recognize that most meetings of a public body should be public.

Fleury's posts filled in Pelham
Jan. 16, 2009, Amherst Bulletin, Mary Carey

Example of use of exemption to go into executive session.

Middleboro: Home of Mushroom Farming
Jan. 18, 2009, Middleboro Review Blog

Musings about town website and public records. “Just when you think Middleboro might be moving forward, making progress and moving into the appropriate century, you realize that the dinosaurs have prevailed!”

ACLU Public Records Request Still Unanswered, State Sends Second Letter to City Seeking Explanation
Jan. 21, 2009, Worcester Independent Media Center blog

Posting about City Manager’s apparent failure to respond to a public records request by the Worcester ACLU.

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Tuesday, January 06, 2009

A Really New Idea in Open Government

I posted yesterday about the town of Barnstable providing videos of meetings of its board and committees online so the public can watch them at their leisure. I used to live near Alexandria, Virginia, one of my favorite places on earth. It does Barnstable one better in regard to its City Council and Planning Board meetings. Not only can you download or watch videos of meetings from the city’s website, you also can jump ahead in the video to items in the meeting docket (agenda). I read about this kind of software a while ago, but had not seen it in action until I checked out the City of Alexandria’s website. (According to the website for Granicus, Inc, it provides "meeting solutions" to Alexandria, VA, so presumably the downloadable videos are utilizing Granicus's software.) I am not aware of any community in Massachusetts using this technology and there are none listed on the Granicus website. (Isn't Massachusetts supposed to be a center of technological development? Shouldn't we be users too?)

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Monday, January 05, 2009

New Ideas In Open Government.

Often the items I post are about when a Massachusetts governing body or public official fails to comply with the Open Meeting Law or the Public Records Law. I thought I would try something new; a post about a community that exceeds what is minimally required. The town of Barnstable is one such community. It makes available on its website videos of past meetings of a number of town boards and committees, including the Barnstable Town Council. So anyone who could not attend a meeting in person or watch the local cable broadcast of a meeting on television can now view it online at their convenience. The town also puts out a monthly newsletter from town officials, The Barnstable Bulletin, which can be downloaded from the website or emailed to anyone who signs up to received it via email. In addition, detailed budget information is also posted on the website, as is a weekly newsletter from the town manager. These are just some examples of what a community can do to provide its citizens with greater access to information about what their public officials do.

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Friday, January 02, 2009

What's New In Open Government...

A continuing series linking to reports and stories about open government issues around Massachusetts. The following are stories about open government issues that appeared during the second half of December 2008:

Court May Decide Police File Release
Dec. 11, 2008, The Worcester Telegram and Gazette, Thomas Caywood
“The Telegram & Gazette intends to ask a judge to force the Worcester Police Department to release details of four citizen complaints made against Officer Mark A. Rojas…” The public records released were covered in redactions.

A Blog Posting with Boston City Councilor Yoon’s Proposals to Provide More Public Information.
Dec. 11, 2008, Sunshineboston blog

Ask a Punk for Records…
Dec. 15, 2008, On Brookline, Jim Conley
Description of problems in obtaining public records from the town’s Treasurer.

DA: ‘Coffee’ Violated Open Meeting Law
Dec. 16, 2008, The Harvard Post, Shaun Moriarty
More on the Harvard School Committee’s “flagrant and egregious violation” of the Open Meeting Law. They still do not seem to get it.

Our View: Why the Secrecy?
Dec.17, 2008, The Salem News, Editorial
This link is from Robert Ambrogi’s excellent Media Law blog. According to the editorial, the Haverhill School Committee went into executive session to discuss a $300, 000 overdue electric bill that was kept secret from the public and from at least one of the school committee’s members.

Medway Selectmen Followed Open Meeting Law Correctly
Dec. 25, 2008, The Milford Daily News, Aaron Wasserman
The title says it all, except the quotes by public officials in the article are a little disturbing.

The “Reasonable” Cost of Public Records
Dec. 30, 2008, The New England First Amendment Center Blog, Coleman Herman
Blog Posting about the costs of public records requests in Boston.

State Upholds Records Denial by Dennis-Yarmouth School District on Toilet Water in Bottle, Failure to Evacuate School During Fire
Dec. 31, 2008, Cape Cod Today, James Kinsella
Denial of Cape Cod Today’s request for two disciplinary records was upheld by the Public Records Division. Records requested were held to be exempt from disclosure.

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Friday, December 12, 2008

What's New In Open Government...

A continuing series linking to reports and stories about open government issues around Massachusetts. The following are stories about open government issues that appeared from November 24, 2008 to December 7, 2008

Happyland For Lobbyists
Nov. 24, 2008, The Boston Globe, Globe Editorial
Editorial on the work of Governor Patrick’s task force on public integrity. The Editorial states in part,

Even the work of the governor's task force on public integrity can be part of the problem. Its working meetings are closed to the public because the deliberations of an advisory body, voluntarily assembled by the governor, are not subject to the state's open meeting law. Massachusetts is a long way from transparency
9-1-1 Calls Need an Emergency Rescue
Nov. 26, 2008, The New England First Amendment Center Blog, Mary Schwager
A great piece about whether 911 calls are public records. (Full disclosure: I occasionally write for the NEFAC blog and serve on the New England First Amendment Coalition Board.) Mary subsequently posted the response she finally received from the Secretary of State’s office on the issue.

Sad News For the 200 Barnstable Teachers Who Will Eat Their Last Thanksgiving Day Dinner on Cape Cod Today…..
Nov. 27, 2008, COG… Can the Override Group weblog
Posting questions whether the Barnstable Airport Commission is subject to the Public Records Law. According to the post, the Commission has refused to turn over a copy of a lease document to which it is a party.

School Board Lawyer: Fischer Flap Unfounded
Nov. 27, 2008, The Herald News, Will Richmond
Fall River Superintendent of Schools files a Superior Court complaint alleging violation of Open Meeting Law by the School Committee relating to actions concerning the Superintendent’s contract and job performance.

DA Weighs In On Open Meeting Questions
Dec. 1, 2008, Dartmouth Hitching Post weblog
Posting of letter from the Bristol County District Attorneyconcerning whether the Dartmouth Board of Selectmen violated the Open Meeting Law when it went into executive session to discuss expiration of the Town Administrator’s contract. The complaint was filed by the former Town Administrator.

Police To Air Complaints Against Officer
Dec. 2, 2008, Worcester Telegram and Gazette, Thomas Caywood
More on trouble the T&G had in obtaining public records from the Worcester Police Department. Police Department finally releasing records requested in August. Link to story found on Masscops.

Town Manager Evaluations Become Public Record
Dec. 3, 2008, The Billerica Minuteman, Max Bowen
Billerica Board of Selectmen vote to make member evaluations of town manager public records.

State Ethics Chief: Fines 'Not A Meaningful Deterrent Or Penalty'
Dec. 5, 2008, BelmontCitizen-Herald, Kyle Cheney and Jim O’Sullivan, State House News Service.
Report on public hearing of Governor Patrick’s task force on public integrity during which some speakers called for changes to the Open Meeting Law and for open meetings of the task force.

Guilty, Again
Dec. 5, 2008, Nashoba Publishing
Article is half-way down on the web page. According to the piece, the Harvard School Committee has again been found guilty of violating the Open Meeting Law. As the article reports,

This time, a quorum of the committee held an unposted "coffee" to which townspeople were invited to talk about the performance of the school Superintendent. There were no minutes kept. Unbelievably, Chairman Stu Sklar said that since the three members didn't speak to each other, the coffee did not qualify as a government meeting.
The article also mentions a problem the Harvard Board of Selectmen may be having with understanding how the Open Meeting Law applies to the use of emails.

Forum: Panel Hears Proposed Changes To Ethics Law
Dec. 7, 2008, The Eagle-Tribune, Steve LaBlanc
More on the public hearing held by Governor Patrick’s task force on public integrity.

Mass. Engaged In Debate To Toughen Ethics Laws
Dec. 7, 2008, The Boston Globe, Steve LeBlanc
The Globe weighs in on the public hearing held by Governor Patrick’s task force on public integrity. Article mentions testimony by Rep. Jennifer Callahan, D-Sutton, who proposes to make the legislature subject to the Open Meeting Law.

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Tuesday, September 16, 2008

What's New in Open Government....

Or what's not. The following is a listing of some published articles from August 2008 concerning open government issues around the state:

Is Dartmouth Following Open Meeting Law?
(August 20, 2008, South Coast Today)
A letter to the editor of South Coast Today questioning whether members of the Dartmouth Select Board understand the open meeting law requirements for preparing executive session minutes. BTW, the handwritten notes referred to in the letter are a public record and must be produced if requested if it will not defeat the lawful purposes of the executive session. (M.G.L. c. 39, section 23B.)

Executive Session Questioned
(August 20, 2008, Milford Daily News)
The Daily News asked Worcester County DA to investigate whether selectmen violated Massachusetts Open Meeting Law by voting to meet with a casino-resort developer, David Nunes, in executive session, where neither the media nor the public could not be present. The article includes a link to a copy of the letter to the DA.

Keeping Amherst Affordable: So Much for 'Open' and 'Accountable'
(August 22, 2008, Amherst Bulletin)
Article about Blue Ribbon Task Force appointed by Amherst Town Manager. Apparently the Blue Ribbon Task Force had not been following the Open Meeting Law requirements (which appears not to apply to the Task Force) even though the town manager had in the past stated a commitment to the principles of transparency and openness in government.

Monson School Committee vote ousts chairman Edward Maia
(August 22, 2008, The Republican)
This article, which is about the surprise ouster of Edward A. Maia as chairman of the School Committee, reports that when he was asked whether he thought "the action was connected to the Open Meeting Law inquiry he filed with the Hampden County District Attorney's office regarding possible violations by School Committee members, Maia responded, 'Oh
yeah.'"

Two Raises for Laboy Rejected
(August 23, 2008, Lawrence Eagle Tribune)
Article questions whether school committee violated the Open Meeting Law when it went into executive session to consider whether to give the School Superintendent a raise.

Laboy's Raise Not a Matter For Secret Meeting
(August 25, 2008, Lawrence Eagle Tribune)
Editorial regarding the Lawrence School Committee's decision to go into Executive Session to consider a raise for the Superintendent of Schools in violation of the Open Meeting Law.

Link to this blog and the Massachusetts Campaign for Open Government
(August 26, 2008) On a blog entitled "Through the wire..."

Monson E-mail Review Results Mixed
(August 28, 2008, The Republic)
More on the complaint filed by the former Chair of the Monson School Committee. The DA's response does sound weak, even if it may be consistent with the letter of the law.

DA's Stolen Handgun Not Entered in Database
(August 29, 2008, CapeCodToday)
A good example of when a public records request is made and what the possible results could be.

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